Use a consistent system that keeps each receipt readable and connected to the transaction. Digital folders or an accounting document tool can work well when documents are complete, searchable and backed up.
What this means in practice
Capture the document before it fades or gets lost. Include the supplier, date, amount and what the purchase was for. Where an expense has both business and private use, record the basis for the business portion. Avoid keeping the only copy in a chat thread or on a single phone. The final records should be accessible for reporting and any later review.
Your next steps
- Capture a clear and complete image
- Add a business purpose note
- Match it to the transaction
- Keep a backup and access process
Get help with the next step
If this relates to your business, tell us about your current records and the task you need help with. We can explain our service scope and the information needed before work starts.
Official guidance: ATO: Record keeping for business ↗
General information prepared on 26 September 2026. Rules and individual circumstances can change. Confirm the treatment that applies to you before acting.
Prepared by the Affordable Bookkeeper content team. Our services and practitioner arrangements.
