Understand the records behind your practice arrangement
Practice agreements, settlement statements and expenses should be reviewed together. We help reconcile receipts and service fees, maintain business records and prepare reporting. Questions about employment status, personal services income or the legal structure need a review of your circumstances.
How we can help
- Practice settlement reconciliation
- Bookkeeping and expense records
- BAS and GST support
- Company and trust reporting
- Cash flow visibility
- Tax preparation coordination
A process that fits your business
We begin with your existing software, reporting needs and the way work is approved. You tell us which information is already available and where the process becomes difficult. We then agree responsibilities, a record collection routine and a reporting schedule. We work with Xero, MYOB and QuickBooks and can coordinate with your existing accountant.
What to expect from our support
Your scope can cover a specific task or a combination of bookkeeping, BAS, payroll and reporting. We identify missing information and explain questions in plain language. Fees depend on transaction volumes, systems, complexity and the services included. You receive a quote before the agreed work begins.
Getting started
Tell us about your business structure, accounting software and the work you want help with. We review the information and agree the scope, responsibilities and fee before beginning. Existing accountant relationships can be retained, with a clear handover of the records needed.
During onboarding, we confirm access permissions, document collection and any authority required for lodgements. You keep control of approvals and receive questions where a transaction or decision needs your input.
Common questions from GPs and doctors
My practice deducts a service fee before paying me. How is that recorded?
We reconcile your settlement statement to the practice agreement and the amount deposited. Collections, service fees and adjustments are identified separately where your arrangement requires this. We confirm the accounting and GST treatment with your tax practitioner rather than assuming the net deposit is the whole transaction.
I work as a locum at several clinics. What records should I keep?
Keep a separate set of contracts, invoices or income statements, remittance advice and expense records for each clinic. Tell us which engagements are employment and which are invoiced work. We organise the records for review and reconcile payments without assuming every locum arrangement has the same tax treatment.
Which records do you need for my registration, indemnity cover and CPD?
Keep renewal notices, professional indemnity policy invoices, membership receipts and course or conference details, together with payment evidence. Note employer reimbursements and the connection to your current medical work. We organise these items for deduction review and separate any private component or initial qualification costs.
How do you track Medicare adjustments and delayed practice payments?
We compare remittance and practice settlement reports across periods so adjustments can be linked to the original billing. Amounts still owing remain on a reconciliation list rather than disappearing into a monthly total. This helps explain why the cash received differs from the activity shown in your practice reports.
Can you keep my salaried hospital work separate from private practice income?
Yes. We organise employment income statements separately from private practice invoices, settlements and expenses, with records grouped by the relevant person or business entity. This gives your tax practitioner a clearer set of information when reviewing the return and any business reporting obligations.
